Doctoral Student Travel Support Program
The Davis College of Agriculture, Forestry and Consumer Sciences will assist in supporting doctoral student travel expenses to professional society meetings.  Eligible students should apply using the form below.  Students should complete the form as far in advance of their travel as possible, should have it endorsed by their doctoral program supervisor and Division Director, and should bring or mail the completed application to the address indicated on the form.

Eligibility
Any student enrolled in a College doctoral program, or any doctoral student supervised by a faculty member in the College, and attending a professional meeting to present a research paper or poster, serve on a panel, or participate in some other active, significant way, is eligible for travel support.

Funding Restrictions
Maximum support for any single student is $400 and a student may receive support only once during a fiscal year (July 1 through June 30).  If two or more students jointly present a single paper or poster, they will be expected to share the award and to submit a joint request for travel support.  Funds awarded may be used only for the travel approved; i.e., no changes in itinerary are permitted. 

Funding will be provided only in the form of a reimbursement of actual costs incurred (to the limit of $400) for meals, transportation, meeting registration fees, and lodging.  The program will not reimburse other expenses.  The student, student’s Division and/or student’s graduate program are expected to share travel expenses and travel support recipients will adhere to the Higher Education Travel Rule.

Awards Procedure
Requests for support will be processed as soon as possible, normally within one to two working days.  Students will be notified by email indicating the level of support which will be provided (assuming actual expenses equal or exceed amount approved). 

Travel and Reimbursement Procedures
Students are required to obtain prior approval for travel and should contact their Division office for appropriate forms and procedures. 

Within three business days of their return, students should complete and submit an expense account settlement form, including applicable receipts, in accordance with the Higher Education Travel Rule.  The student’s Division will submit the completed form for approval and a reimbursement check will be mailed to the student’s local address.

Doctoral Student Travel Program
Application for Support – FY 2002

Date ______________________________

Name _____________________________            SSN _____________

Major _____________________________             Phone ____________

WVU email Address ___________________

Purpose of Travel:

Conference in which Participating:

Title of paper/poster presentation OR description of activity:

Travel:  From ___________________                    To_____________________ and return

Dates of Travel:   Leave ___________            Return ____________

Expense Items                                                                          Estimated Cost

Registration                                                                            $ ________

Transportation              Mode _______________                  $ ________

                                    Mileage @ $.345/mi.                          $ ________

Lodging                        # nights @  $______                          $ ________

Meals                           # days  @  $ ______                         $ ________

Other Expenses (explain)                                                        $ ________

Total Estimated Expenses                                                   $ ________

Amount of Funding Request (maximum is $400) $ ________

Additional Funding Sources
Personal                                                                          $ ________

Division                                                                           $ ________

Graduate Program (grant, etc.)                                         $ ________

Other            (Specify  ________________________)   $ ________

(NOTE: Total amount of all sources should equal anticipated expenses)

Signature of Student  ______________________                Date ________

Approvals
Faculty Supervisor  ________________________              Date_________

Division Director    ________________________               Date _________